>> all right, we will call to order our business meeting of
the bend city council tonight,
thanks for being here.
>> steve platt, he/him. >> norris. She/her.
>> mike riley, he/him.
>> mendez, he/him.
>> gina franzosa, she/her.
>> and councilor perkins is
excused and proclamations, arbor
day, councilor mendez.
>> this is a distinct pleasure
because not many people know
that my middle name is tree.
And the way that my mom tells it lucky that tree wasn't my first
name. Whereas, in 1872, the nebraska
board of agriculture established a special day to be set aside
for the planting of trees;
and whereas, this holiday, called arbor day, is now
observed throughout the nation and the world to recognize the value of trees and their
positive benefits to human welfare and a healthy
environment; and whereas, the city of bend
is celebrating 23 years as a
tree city usa; and whereas, trees can be a
solution to combating climate change by sequestering carbon
and, by providing shade that moderates urban temperatures, reducing the need to actively
cool our homes and buildings; and, whereas, trees clean the
air, produce life-giving oxygen, and provide habitat for birds
and other wildlife, all of which
contribute to human health and
well-being; and whereas, trees in our city
increase property values, enhance the economic vitality of business areas, and beautify our
community;
and whereas, bend community members have expressed their
desire to maintain a healthy
tree canopy because it protects the character of our community
and provides all of the other benefits described above; and whereas, tree planting
activities engage people of all ages in understanding the
importance of trees and proper tree care, and promote the
well-being of this and future generations;
and whereas, arbor day is a call to action for all citizens to
join in an effort to promote the good health and beauty of our
local and global environments;
and whereas, arbor week in
oregon is held the first full
week of APRIL each year. Now, therefore, the bend city
council does proclaim:
that friday the 24th of APRIL 2026, be designated " arbor day"
for the city of bend.
>> I move acceptance of the proclamation. >> second.
>> moved by councilor riley and second by councilor franzosa,
all in favor. >> aye.
>> and we have four groups to
accept the proclamation today, from save bend green space we
have robby silverman.
And the city of bend urban
forester, ian gray.
And teacher from middle school
and national honor society adviser, jane shine.
And we have students from middle
school, dash, theona and tyler, can we invite all up?
>> we don't have enough chairs.
If anyone that wanted to make a statement, we will take a
picture after this. And if anyone wanted to say
anything to accept the proclamation, is robby here?
You want to say anything.
>> you know me --
I don't know if ian wants to make remarks.
>> why don't you come up robby
and start with you two.
Foritously we have planting
event on 24th at middle crest
middle school and we have eighth graders to plant 31 trees along
with residents of the community, yeah, really excited to make that happen.
>> I will be super quick, we
have about 150 students at pacific crest that are involved
in the national honor society
and last year completed 4,000 community service hours and
excited to participate with ian
and our school's green team as well.
Within 24 hours we have 60 volunteers and 12 parent
volunteers ready to roll.
We are excited to participate. Thank you.
>> all right. Great.
>> well, save bend green space
is honored to be a part of this
proclamation and a 501-c
organization and our vision is
balancing bend for the growth of saving trees for the health of
our community.
As we celebrate arbor day this
year we want to commend city
council for enacting bend's tree
code and establishing urban
program and establish ian gray to be arborist across areas of
the city. to put another way, healthy
trees, healthy bend.
Which happens to be the slogan
of the volunteer based effort to inventory and assess condition
of trees launching this spring.
And kudos to you ian for leading this vital project.
And take the opportunity, in
face of all of this progress a
huge percentage of bend's trees are under attack.
As council reassesses the juniper trees under the tree
code ask that you recognize that
juniper trees make much of the
canopy on the east side of bend
where development is slighted.
Bend could risk a dangerous drop
in overall tree canopy, one will be extremely difficult to
reverse.
Thank you mayor and councilors
for commemorating arbor day and for protecting trees in bend.
>> thanks robby.
Take a photo. Thanks everybody.
[Applause]
All right, next is our darksky week proclamation.
>> well, great, thank you it's
my honor to be doing the darksky proclamation once again this
week, and particularly this
evening when we have four brave
astronauts into those darkskies
and wish them fair winds and
following following, whereas, international dark sky
week is observed in APRIL on the week of the new moon; and
whereas, the experience of
standing beneath a starry night sky inspires feelings of wonder and awe, and encourages
stewardship of our shared environment and our magnificent dark skies;
and whereas, dark skies are an integral aspect of the
sustainability of oregon's wild
ecosystems as a key
environmental factor in bird migration, insect pollination,
and human sleep patterns;
and whereas, oregon's dark skies
are a significant natural resource, with seven accredited
international dark sky places to date- sunriver, prineville
reservoir state park, oregon caves national monument, city of
antelope, oregon outback
sanctuary, cottonwood canyon state park, and city of sisters;
and whereas, eastern oregon
holds the world's largest dark sky sanctuary, and an area of
the largest pristine night skies
in the contiguous 48 states; and whereas, astro-tourism,
including star gazing, astronomy star parties, and dark sky
photography, is an evolving facet of outdoor recreation with
real economic benefits for communities across oregon, and which promotes the mitigation of
light pollution. Now, therefore, the city council
of bend, oregon, does hereby proclaim APRIL 13-20, 2026, to
be international dark sky week
in bend, oregon, and encourage all oregonians to join in this
observance.
>> I move acceptance of proclamation. >> second.
>> moved by riley and second by mendez. All in favor.
>> aye. >> and great, we have folks that
are able to come up and talk about this.
We have brandon matthews and
jeanine from dark skies oregon
and taylor Mccuen from the bend
those are two aerial views of the stadium and the one on the
left is before and the one is after.
And hard to notice at first but
the more you stare at it, you can see the difference and the
overspill of roads, because we
are inside of a neighborhood practically.
And that practically brought
down the night sky to zero and
quite substantial down roosevelt and fifth and wilson.
That helped the neighbors with lights when in use.
And on the flip side of that on
the field as well, made it a lot brighter.
They are L.E.D. Lights and more efficient.
I think 60% more efficient in terms of energy.
And a lot safer for all the community members using the
field especially with our team and other little leagues and
high school teams too.
>> great, thank you, that just
happened to be happening dhurg time -- during this time, thanks
for that process, taylor. Go ahead, brandon.
>> I would like to thank the
city of bend and this council
for recognizing dark skies as worth as something protecting.
And recognition matters and help establish precedent for city
oregon and beyond.
Most people alive have never
seen the milky way.
And this is not only a human loss.
Harsh artificial lighting interrupts wildlife and nesting
and feeding patterns.
What makes central oregon a special place.
Responsible lighting isn't living in pitch black, it's
about being intention sxal prudent.
This means shielding lights
downward and lighting only what needs to be lit.
And warmer tones.
And the bend night sky is
protecting a wonderful and unique natural resource.
And we are a group advocate for
these lighting practices and to
that end this proclamation means
a great deal to this community. This is the only beginning.
And hope it's a start of bend and central oregon where
residents step outside on a
clear night and look up and see
what humans have always seen, a
sky full of stars.
>> thank you. Take a quick picture?
[Applause]
>> all right, so that will bring
us into our council action and reports. There was one letter that has
been put together based on a
template that was forwarded to
council all to support the bend
to suttle lake wildlife proposal and get council's head nods on
that and get that submitted. And councilor reports.
Councilor franzosa.
>> thanks not too many official
meetings in the past two weeks.
But lots of conversations including with the old bend
neighborhood and the southern crossing neighborhood.
And some conversations with
folks who are invested in the
core area renewal area and eager
to work with the city to get that moving. >> councilor mendez.
>> yes, thank you, on MARCH 26,
the city of bend advisory committee met to approve their draft work plan.
There is a committee that is very ambitious.
It's a two-year work plan and they have members participating
in all events across the city. Film festivals. Lunches.
And other exhibitions. And they're very ambitious and I
think it's fantastic.
The bend metropolitan planning organization met yesterday
irregularly scheduled off cycle
meeting to accommodate schedules.
And basically just covered
normal business updates to the metropolitan transportation
improvement plan and other
unified working plan, I forget
the acronym.
So excuse me but it was a busy meeting. >> okay.
That's all. >> councilor riley.
>> few, I unfortunately missed mpo meeting yesterday and
thought would get hazed.
You didn't do it, and express
gratitude for those organized
the no king's rally this weekend
and to showing up and having a peaceful gathering.
And I had a talk to meet with the business community and meet
new folks and what people are doing in the community.
And give a shoutout to amy
stall, and the founder and her
talk about company commitment to triple bottom line and making
that happen here in bend, oregon. Inspiring.
And I know that the mayor talk
about this and passing of warm
springs chief earlier this week and let him and his people know
and the family and rest of the members of confederated tribes
of warm springs they are in my thoughts with his passing.
>> thank you. Councilor norris.
>> yeah, I attended the city
club meeting last week, which is always a great organization,
really good dialogue. Always interesting issues.
It was on the mapping process for the deschutes county
commission and our mayor was on the panel. Did a great job.
>> thank you.
>> and standing up for bend and appreciated that conversation.
And then I attended league of city training on community engagement.
Just interesting to hear from different cities across oregon
and how they are engaging in their community and showing up
and swapping stories and learning different ways to
engage. Very informative.
That's it. >> great, councilor platt.
>> spring break was last we're
for the teachers in the crowd, that was nice.
I did go to the affordable housing advisory committee and
tell you, I am amazed what our
committees are doing for us and example of working hard and
community development and grants
out in a meaningful way.
To get food to food banks and to
get access and resources to folks here locally.
I really appreciate what they are doing and all the folks
involved and contributing to
their city on a purely volunteer basis, that's it.
>> great, thank you. All right a few things to
announce on my end. The committee applications are
open if you want to try to join a city committee.
We have some openings, some are
limited but MAY qualify.
And affordable housing committee
and bend economic development and advisory community and human
rights and equity commission all have openings.
Anyone interested can go to the website and apply to the end of
this month.
I sent a note to council to do
our flower basket for dbba again
and make sure that is okay for everyone.
And seeing head nods.
I had a request from someone who
works with our national guard to recognize and make a statement
that APRIL is the month of military child.
That's a recognition of the families and especially the
children of our members of sxhlt
what they go through -- steve is nodding his head.
And they are encouraging people
to participate in purple up day,
it's a statewide event to wear
purple on APRIL 9, 2026. They have a team panel of
military children that are organization with the national
guard. And the quote from this teen who
is named grace, here in oregon
we don't have a military base so military teens don't have a
voice or get recognition.
And this day is to honor
military kids and for the
difficult experiences they go through. And want to mention that.
And a lot of stuff goes on this
time of year, important things.
Yesterday was transgender day of visibility, which I will read
information from the glad website.
It's a day to raise awareness of
transgender people and celebrate their lives and the violence
that they face compared to nontransgender people.
And created by crandall, created
the day in response to the media
stories of transgender people focused on violence.
Hoped to create a day to celebrate the lives of
transgender people and due to
discrimination not every trans-person wants to be visible.
And with increasing attacks
across the country and we want
to stay to our trans-community. We see you and value you and
important part of this community
and if you are able to be visible and yourself in bend.
And we want to send our
condolences to the warm springs
tribe on chief, died sunday and
buried at sunrise this morning. And 87.
And read from article, as chief
he played an important dual role
to uphold the tribe traditions
and values and educate the
outside world what it meant to
be sovereign nation and treaty
of 1855, and created a small
portion of what would be the tribe as territory and oregon
became a state using that land.
And he was friends with
governors, on one trip on salem
in the 1990s and told the oregonians that he was visiting
the capital to remind that we
are a nation within a nation. And remembering him that the
state understood what it meant
to be sovereign and the tribes
have their own judges and independent of state engagement
and educated all of us and me. There is more information on
learn about the chief. The tribal chiefs serve for
life, he has been serving for a long time and difficult to fill
his shoes, I know. And we still have our
relationship with the confederated tribe of warm
springs and working on when our
next gathering and the flags at
half staff is honoring the passing of warm springs chief.
And visitor's section and we
have one person online and a few in-person.
And this is the time to talk to council directly about city
issues. Please address council as a body
and not individuals. Please keep your comments
respectful and nondisruptive so
we don't have to stop you to leave.
I don't think we will have
issues with that tonight.
Jonathan westerman online and
get that set up and kick us off.
>> jonathan, you can unmute.
>> good evening mayor and councilors.
For the record, I am jonathan westmorland. I hope after my last public
comment you see me as ally and not adversary.
Earlier today I sent four
related documents, signals and safeguards and proposed
framework and companion memo and staff tools appendix.
I am not asking you to adopt
these materials but for a first step.
At last contract subcommittee
meeting one slide is to foster
public trust and fairness and honesty and best value.
I think that's why these
materials deserve staff review. At a neighborhood meeting last
month that bend plans for land use, transportation and sewer
and water.
See that same long-range
thinking for privacy that shapes
the future for bend for residents. Because the public contract
meeting meets on APRIL 10 and does not meet often and ask
staff to review the materials
and begin a discussion whether
bend should have a more consistency framework.
My request is simple, please
have staff review the documents that I sent this morning and
start the conversation on APRIL 10. >> thank you jonathan.
All right we will go to in-person comment.
Next you can come -- when I call
your name come up to the chair and tell us your name and
whether or not you live in the
city of bend and two minutes to give your comment.
Get the timer here and flash
yellow at 30 seconds.
And start with ben leach.
Come on up.
>> my flame is ben leach, I
split time between walla walla
and bend, but I own a small
business on wall street, a teacher shop.
Sorry very personal, I am
wasting all of your time.
I have two water mains into my small business and maybe the
only person that suffers from
this and it used to be split and
combined in one building 40 years. I called the city water
department and say no way to
combine your bill, I pay $157,
the bar rio, next to me that
uses 100 times the water I use,
I have four girls that go to the bathroom and wash their hands
once a day.
Just on this one bill it's $1885 a year I am paying more than
other people and the city engineer, I think his name is mike.
I apologize. You have to go to city council
and only one that can untie my
hands and pay one sewer fee and
not using it and because we have two meters.
The other option is to remove the meter and unsafe for the
line to the meter. I have to dig up the road and
put in a copper plug in there.
And talking about closing down
main street for 40 cents of
water and to city council and change the policy to change your
bill.
I don't know if I can do that
here or write in private. >> our city manager.
>> our public works director is here and ask that he talk to you
out in the hall and get
information and see what we can do. >> totally cool.
Talk to city council.
>> you are on the right track and get information.
>> meet out in the hall. >> awesome. Appreciate it.
>> next is brandon reed. >> council and staff, thank you
for the opportunity to comment. Also thank you for the BREADth
of work that you do, I appreciate your public service.
As you know I am an organizer of
bend and chemical engineer and make two points on the climate
impact fee.
And first do not carve out objection
out -- exceptions for rmg, cascade
has insufficient assumptions
about the cost of rmg, the city
align with the entire carbon
market and save for rmg.
We don't have a lot.
And second ask, implement policy
in 2027 and pushing builders to
heat adoption with heat in new
houses that we need in central oregon.
This is the biggest possibility for bend to reduce greenhouse
gas emission.
We didn't have a winter and the
worse snow drought than any
western state and an opportunity
cost and staff recommendation to
push out 20 months based on
speculation about next
regulation and how it pans out.
And not a sound basis to make policy decisions on.
And again we can't afford to
wait more, try something, update
the policy, rely on that and
don't keep pushing out.
We can't kick the bucket anymore.
>> thanks ben.
Next speaker.
>> good evening council and staff.
I am priscilla, she/her pronouns.
And bend resident and event outreach manager at
environmental center. I work in the environmental
center space to serve my community. It is always easier for people
to sit back and say it's not my problem. But we need people to have
community and connections to the place that we all live, work and
play.
You all have the opportunity to help protect this community with
the climate impact fee.
New residential buildings are the best opportunity that bend
has today to make progress on climate and ensure clean,
affordable energy.
I have two requests for you as you go into conversations next
week at your roundtable. Do not carve out any exceptions
from the policy. We need strong climate action.
And can't afford for the impact
fee to get any weaker.
Number 2, implement the fee
starting in APRIL, 2027 to align with the latest building code
update. Thank you.
>> thank you.
Christie millen.
>> hi, mayor kebler and councilors and staff, thank you
for the opportunity to comment today.
My name is christie, I'm a bend
resident and urging to pass a
strong climate impact fee as soon as I am possible.
I am concerned that the current
proposal is watered down at the
time that federal climate protections are rolled back and
leadership matters. This is a moment for courage and
not compromise and in bend
buildings account for half of our emissions.
And this would help lower costs for residents over time.
and strong impact fee is a
practical first step and
generate revenue for economic transition.
As a young person and what is
ahead, hot summers and snowless
winter are shaping our lives and
I care about this place and want
future generations to drive here too.
20% fee is not enough at this
moment and take a strong action. >> thank you everyone for coming
in to give us your comments. Move on to consent agenda.
>> I move to approve the consent agenda. >> second.
>> moved by councilor norris and second by councilor franzosa.
All in favor. >> aye.
>> before we get into the meat
of our agenda, ask council to
move one item around, councilor
norris, have item 12 move up to
be around 9 in change of the
order, if no one has a problem, do that.
>> item 11 and 12?
>> just 12 needs to move under 9.
You are recused on 10 and 11.
That will get us to items 5, 6 and 7, go ahead caption norris.
>> I will recuse on items 5-8,
because I am an employee of
hayden homes and these items
would have financial impact on employer.
I will be leaving the dais. >> thank you.
And ashley, we will do 5, 6 and
7 together. Joo quasi-judicial public hearing and first reading of an
ordinance to amend bend comprehensive plan policies pertaining to the stevens road
tract urban growth boundary
expansion area. Quasi-judicial public hearing and first reading of an
ordinance to amend the bend development code, chapter 2.7, special planned districts,
refinement plans, area plans and master plans, to create the
legacy village planned development, an approximately
260-acre major community master plan.
Quasi-judicial public hearing and first reading of an ordinance to annex 265.7 acres
of land in the stevens road tract urban growth boundary
(Ugb) Expansion area. I will open the public hearing
for items 5, 6 and 7 and
turnover to ian.
>> I will read a procedural statement for all items.
The first element of the process
is to give decision makers an
opportunity to declare any ex
parte comments or site visits
related to these applications. Platt. >> it's part of my role to get
up to speed on the council since I've got on.
And learning more about that. And home building industry in
the city. I have spent time talking with
most of the major builders in
the city. And talked about the challenges
of building in our city.
And specifically with hayden homes the conversation I had
revolved around what is the
impact of a tree code.
On building generically.
What is the impact of a proposal
fee and how hard to get in neighborhoods.
And lean on them and other
builders I feel I can be very nonbiased in this discussion but
I want to acknowledge that I had
those discussions with hayden homes. >> thank you.
>> sounds like general conversations and not about
these particular applications.
>> that's correct.
>> anyone have an interest with
the ability to serve as impartial member.
Seeing shaking of heads.
Anyone that wishes to challenge
the decision makers on basis of bias or personal interest.
Looking around the room, seeing shaking heads.
And next step, explain state law.
All testimony and evidence directed to the bend
comprehensive plan that the
party believes applicable to
this matter and the failure to
raise with specificity to
respond to the issue will preclude to the land board use
of appeals.
And the failure to raise an
issue or other issue of approval
without specific specificity
will preclude to damages related to that issue.
And finally if prior to the
public hearing any party present
additional time, the council MAY
allow a continuance or time for
discretion for parties to submit
evidence to the record or resume to a date certain.
>> thank you, how this goes, we will have a presentation from
staff, have a presentation from the applicant.
I will be more formal tonight, I would like folks on the dais to
raise your hand and acknowledged
when speak and clear on the record. And ask informational questions
during these presentations and avoid deliberation until then
and take public comment, no one signed up and in case there is
and done with that at the end of the presentation.
Start with you, karen.
>> thank you, as ian mentioned
this is one public hearing but three applications and require three separate motions.
We have in front of us tonight,
for the stevens road tract property a text amendment.
A master plan and annexation.
So the background on this
property, as I mentioned was
labeled the stevens road tract
property by the department of state lands.
And what all of this middle information is in the record.
And before the planning
commission hearing the applicant
renamed this area legacy village.
All the adopting documents have
the name legacy village from it. This property is immediately
east of stevens ranch.
Approximately 260 acres.
And it is on the edge of urban
growth boundary with knott land
to the south.
This property was acquired from
the state of oregon in 1990s and
managed by department of state lands to benefit the states'
common school fund.
In 2021, the oregon legislature
passed house bill 3318 for this property to allow the city of
bend to expand our urban growth development with specific
requirements.
A housing mix that succeeds the
proportion in the housing need analysis.
and minimum acreage for
affordable housing and comprehensive plan policies.
Those housing requirements that
I mentioned, must exceed an
overall density of nine units
per gross residential acres.
The highest of any community
master plan in bend. The housing mix must exceed the
needs housing needs analysis,
and minimum 10% townhomes and
35% of those units must be
duplex, triplex, quadplex or
multi-unit apartment style units.
And that 2016 announcement is
under way by the growth management division but the
state is based on that 2016 analysis.
House bill 3318 had very specific affordable housing
requirements.
At least 20 acres of the residential land must be for
deed restricted affordable
housing and broken down, 12
acres available for households
earning 60% of area median income.
And six acres for 80% of area median income.
And two acres, 80% of those
units must be affordable for up
to 80% of area median income.
And those 20 acres, they the city to go forth with a process
of how that would be developed.
In the tract that are available
for 80% area median income,
priority would be given to households in which one
individual is employed by
education provider to the extent permitted by the law.
Back in -- so this house bill 3318. >> karen we have a question.
>> can you go back, and make sure and confirm this.
The process that went through this, some of this happened
before I joined the council. These basic criteria were
adopted in our code through the
steps defined in the law; right. So they become part of the
criteria we are using tonight to
evaluate if applicant meets the criteria.
>> yeah, I am getting to that, straight from the law.
And then subsequently in 2022,
the next year, as directed by
the state law the city developed a concept plan for this
property. It hired a consultant to
evaluate site conditions.
Looked at land needs and a
market analysis particularly for the commercial areas.
And engaged the public in a
process that developed certain guiding principles.
And developed three alternative concepts that varied by unit
count and housing mix and
commercial land and the open space or park size.
Then of those three one was selected.
And then I believe, I think only
the mayor was on council at that time.
In terms of who is here tonight.
And so this was adopted by resolution.
And it did include a graphical
representation of how that
concept plan -- alternative looked like.
Involved 2,427 dwelling units
and high density in the central area.
Also along wilderness way, that
east-west collector street and
near stevens road to the north.
And included market rate house
density housing and five acres
of main street commercial on wilderness way.
And additional seven acres of
mixed land at south end and a
large community park.
And then these were all
preliminary locations. And a graphical representation
of that concept plan. And then the following year it
was adopted by the council in 2023.
And we had a few more council
members who were aware of this.
All of that was a concept plan
adopted or approved by the department of land and community
conservation development.
We had to do check ins with the
state along the way.
The next step was to development comprehensive plan policies.
And those numerical requirements
directly from house big 3318
were incorporated into specific comprehensive plan policies in
the city.
And language from the bill that
required designation of areas adequate employment land and
based on that market analysis. Was shown to be five acres of
commercial and seven acres of
mixed employment land based on
that specific policy 160.
The language in house bill 3318
that require areas designated
for recreation and open space
was in policy that had 39 acres of residential and designated
public facilities specifically
that included a community park.
The bill also required that there is adequate infrastructure
to support walking and biking.
Which is reflected in the two policies that required seven
acres of trail corridors and green loop, multiuse trails
around the perimeter and a site
specific located path.
And then just a few more from
the bill, required land use regulations that comply with
applicable wildfire planning and development. And that policy required that
the master plan must show that
wildfire risk can be mitigated.
Which was fulfilled with the
applicant's submit of hoa-ccnr's
that are very reflective of the existing rules and regulations
that the city is looking for
both for building and landscaping. And adequate capacity for
steward analysis that is
standard for sewer analysis and
in this case coordination with avia water company.
To give a big timeline of everything that I discussed.
And started in 2021, with the
adoption of house big and
adopted the plan in JUNE 2022.
And in 2023 this property added.
And the policies added and the map designations.
And then in SEPTEMBER, the department of state lands
selected hayden homes to purchase this site.
And in NOVEMBER hayden homes submitted these three
applications and here this spring with these hearings.
And again the department of land conservation and development
deals, approved the concept plan and the subsequent plan and text
and policy and amendments along the way.
We have been in constant contact
with them with all of these legislative steps.
To first -- the first of these
applications is a comprehensive plan policy amendment.
i bring this forth first because
the master plan is based on the adoption of these comprehensive
plan policy amendments.
The first is, it would remove
that concept plan image that I
shared earlier and references to
that concept plan.
Because that is basically old graphical representation, we now
have master plan submitted by the applicant.
And next one is amendment to allow flexibility in the
location of affordable housing.
There were several in this
concept plan restrictions on adjacency to the park and
commercial areas and also needs to be distribution of these
affordable housing areas.
In order to work, allow all of
those concepts to work together.
It does a comprehensive plan
amendment is proposed to allow
affordable housing within one half mile than quarter mile.
And multiuse path that connects
to the community park, that was
key in that public engagement
process that affordable housing
parcels could partake in that enjoyment of that park.
So all of those would have a multiuse connection to that
park.
Then the more numerical
amendment to one of the policies
is -- first start with the overall policy.
The overall policy as I mentioned required that minimum
number, 2,487 units and then
broke it down to how many acres within each residential designation.
And then how many units within each of those zones.
And so all of that will remain the same.
the overall number of the units,
the overall number of acres.
Within each of those zones and minimum acreage for affordable
housing and everything remain
the same and the part proposed
to be amended is reducing the market-rate dwelling units from
480 to 300 in those 12 acres of
rh designated lands for
market-rate housing.
All the amendments in that
policy remain the same.
And amendment to policy 158
requires housing in rh zone and each six acres.
And this amendment allow
flexibility still one lot of six
acres in size and the other to
allow different layouts and
overall acreage remain the same.
The criteria for those comprehensive plan policy
amendments.
And you will see all of these applications have very
consistent or similar criteria
first it's consistent with the
state-wide planning goals that
you see in the staff report. Consistent with the applicable
comp hnsive plan policies and these are amendments but
consistent otherwise with all
the other policies.
There are adequate facilities concurrent with development and
goes with the master plan.
And evidence of change in
neighborhood in comprehensive plan map.
And part of this graphical
representation in 2022, and it's
been fine tuned over time in the
utility and availability and topography and everything else.
And there is some moving around of some designations.
There was in terms of just
mapping variability, acreage slightly changed but the
comprehensive plan policies are the dictating factor in terms of
number of acres. And consistent with the
transportation planning rule and this goes more with the master
plan and annexation and I will
get to that in a moment. Master plan is now called legacy
village and include that minimum, 2,487 units.
And recall that 10% of those housing units are townhomes.
And the applicant is proposing 11%.
There is a requirement for 35%
of those overall housing units
to be plexes or multi-residential units.
And the applicant is proposing 58%. As you remember before there is
20 acres that are required by house bill 3318.
That must be for deed restricted
affordable housing and the
applicant is proposing 23.8 acres.
So there is 3.8 acres more than required in this proposal.
Than is required in the house
bill.
There is, the master plan
includes tlieb
39.5 acres of open
space with the community park in
tandem with the bend parks and recreation district.
And includes 10 acres of trail.
Aligned with bprd high desert
trail alignment and 6.5
additional open space in the community. Resulting in this graphical
representation and you see on
the left boundary with the pink line is that trail system and
then there is also trails along
each of the arterial roadways,
stevens road and ford road and
ferguson road and the road that
cuts east-west and a local
street that bisects the property north-south.
This middle north-south multiuse
pathway connects all of those
affordable housing parcels to
the central park as well as the central main street area.
The areas outlined in dashed
blue are the 23.8 acres of
affordable housing conveyed to the city.
This also includes -- thank you,
this also includes that five
acres in pink that you see north of wilderness way.
For commercial lands.
And then the purple that is in
the north wilderness way near afford road and ferguson road
for mixed employment, the seven
acres required by the policies.
And then the lighter green that
you see will be platted open
space, that will be managed by
homeowners association. This is the street circulation
plan as I mentioned.
There are three arterials bounding this property as well
as essentially a collector street through the middle,
wilderness way.
And then kind of an enhanced local street on north-south.
And so -- then all the local streets within.
There are some off site transportation improvements.
Working with odot.
Off site requirement on highway
20 and ward road or hamby road
in terms of adding capacity to that roundabout.
And providing a contribution for intersection improvements to the
county for ward road and bear
creek road.
expansions of the wilderness way roundabout that was currently constructed.
And also the 27th and ferguson road roundabout that is
currently in design by the developer, stevens ranch.
And also going to be a movement
restriction reed market and pettigrew road.
And in terms of immediately
abutting the site or as part of
this development a roundabout at
the intersection of stevens road
and ward road and dedication of
a future roundabout at
wilderness way and ward road and ferguson and ward road.
But the last two are not construction of roundabouts at
this time, they are not warranted yet.
The master plan approval
criteria requires consistency with relevance statewide
planning goals addressed in the staff report.
That is consistent with the bend
comprehensive plan map.
Again this rearranged the
designation place holders and consistent with the policies in
chapter 11, as amended by the previous application.
There is adequate sewer and water capacity with development.
There was a utility analysis
memo or analysis submitted by
the applicant with a subsequent
memo written to the file by the
city in terms of sewer capacity.
And working with avion on water capacity and the applicant speak
more to that. And compliance with the
transportation analysis
requirements in the code, and this results in the
transportation mitigation table
that is in the legacy village
master plan code that is exhibit "a" of that application
ordinance.
There are also community master
plan standards that all
properties must have access to commercial goods and services
within 1/2 mile.
And that includes the areas designated general commercial
and mixed employment.
And all of the properties are
within half mile of that central main street commercial area.
Not including either of the me
zones but including those as well. This is definitely met.
The standard is definitely met.
There is multimodal connections including
including bike lanes and trails
and pathways and bike lanes on
each arterial and wilderness way.
The off site trail along the western boundary that provides
that green loop are required by policies.
And then for the housing density
mix, this is superseded by the comprehensive plan policies for
this property.
Which as I mentioned was 10%
townhomes and 35% multiunit housing and exceeding both.
And the 20 acres which must be
provided to the city for deed restricted affordable units and
again they are exceeding that by 3.8 acres.
In a community master plan
anywhere in the city, there is a
minimum 10% of the gross area that must be public or private
open space.
And there is an approximately 15% planned of this property.
But that's also to meet those comprehensive policies that i
mentioned earlier. And that includes the 23 acre
community park which is larger than neighborhood park,
different standard for bprd.
And as this is a major community
master plan, the applicant has
requested some deviations to the underlying code.
There are some proposed
deviations to the residential
lot sizes, setbacks and lot coverages.
These are smaller proposed lot
sizes in rs zone. Caraway adopted master plan 2700
and the city standard is 4,000
square feet.
For the setbacks and what this applicant is proposing is
similar to what is adopted in
petrosa, and eastern and stevens
ranch and the caraway master
plans, there is precedent for that.
And back to the residential lot sizes I want to mention those
lot sizes that the applicant is
proposing for the rs zone is essentially to match the lot
sizes and dimensions in the rm zone, median residential.
And so there is different unit types that are in rm zone but
this is essentially making those
lot size and dimensions equal
between those two zones.
And then in terms of block
length and block perimeter.
Underlying code in chapter 3.1 of the bend development code
indicates that there is a numerical standard and that if
you exceed it you must provide a midblock corridor and doesn't
how much you can exceed it or
where you need the midblock corridor.
And this applicant submitted
clear and objective standards for legacy village.
And I can go into more depth on
that if you are curious about that.
But there is underlying code,
the block perimeter, maximum
block perimeter is 2,000 linear
feet in the residential zone and 2,640 feet in nonresidential
zone and making this a 3,000
linear feet across the master plan.
And do include specific
requirements of when that midblock pathway would need to
be provided.
Moving on to the commercial uses. And the development standards as
we mentioned that policy for the
commercial area called it a main street area to facilitate that.
There is a prohibition on
auto-oriented and auto-dependent
uses in that cg zone there on wilderness way.
As well as a maximum front setback. The building has to be closer to
the street, it wouldn't be like
a strip mall with parking in front.
To kind of create that main street feel.
And then finally generally there
is in the code nonallowance for double frontage lots, streets on
front and back, and this would
allow double frontage lots on ferguson road.
So people's front doors don't
have to face views of the land.
So finally moving on to annexation. All of the criteria pretty much
we've talked about to this point.
In terms of consistency with policies.
The annexation is consistent with the master plan and talked
about public facilities.
I want to mention documentation in the file of correspondence
with the school district. The school district does have a
need for an elementary school in this area.
However, until there is not a
parcel for such a school on this
property, because there is one
already shown on the stevens ranch property and plus they
have access to high desert middle school site too.
And parks as I mentioned work
closely with the city and
applicant and closely with rprd
with park needs in the area and trails. No water rights or facilities on
this property. And in terms with consistency
with the transportation planning
rule I mentioned that requires impacts on other agency
infrastructure. There is in the annexation
agreement a letter from oregon department of transportation and
deschutes county of what those
off site improvements are needed.
Which I mentioned previously and
all the rights-of-way will be improved to city standards
required within the application.
And all of those transportation
improvements are -- will be
codified or is part of the
ordinance exhibits at
transportation mitigation plan. And application at city
standards at the time of development.
There is a substantial amount of
public participation and held
public meeting last fall and
postings sent to neighborhood districts.
and noticed to clcd and all
neighborhood providers and odot
and county coordination on the analysis.
And in response to all that of,
we received a letter from department of state lands in
support and one letter of
concern from the neighboring developer.
There was a planning commission hearing hold FEBRUARY 9.
The planning commission recommended approval and voting
4 yes and 2 no and we have a planning commissioner tonight
and I haven't touched base with her yet and can tell you about
those deliberations. >> okay, great, who is here from
the planning commission?
You want to come up and let us -- anything that you want to
add to karen's presentation
about the deliberation of the planning commission.
Please introduce yourself too.
>> hello, katie snyder and I
currently serve on the planning commission.
With the comprehensive plan
policies for stevens road tract, planning commission unanimously
voted to recommend that city council adopt the ordinance.
As proposed by the applicant with a draft provided by staff.
And we also voted as stated here
4-2 to recommend to adopt an
ordinance to amend the bend
development code to add the
stevens road tract master plan.
We haven't touched base -- >> go ahead.
>> we discussed the requirements, fire safety, the
layout of various housing types and how development was phased
and traffic impacts to the surrounding areas and how
streets connect to existing roads.
As well as pedestrian and bike
trail systems throughout the proposed master plan. >> okay.
>> can I ask a question? >> sure.
>> anything from the two that voted against it, anything in
terms of their reasoning that
voted against it grounded in the
criteria that we have to use to evaluate this plan.
Sounds like some discussion MAY
not have been relevant to all criteria, but was there some
directly relevant to the criteria the dissent?
>> I don't recall.
>> any staff that can answer
that question. >> there was discussion about
the commercial area as a concern
in many community master plans
with the adoption of senate bill
8 that is now adopted into the
city code in compliance with
state law that allows affordable housing on commercial property.
There was concern that this commercial property would remain
or available for commercial uses.
And so that was part of the discussion.
And in terms of acreage of the commercial property, that was
dictated by market analysis that led to the concept plan that led
to this master plan.
And there is not as much of a danger in this becoming
affordable housing like we have
in other master plans.
Because there is 23.8 acres of affordable housing acreage in
this master plan itself. Required by the house bill.
So that was a concern.
but it's not necessary ly ily one
that would be applicable to this master plan. >> because that's not relevant
to the criteria for our
evaluation of this application; right.
I understand the concerns and working hard to address that
concern and the bill that passed
that doesn't apply here. >> and proposed with the
policies and house bill itself.
>> karen, can you say again when the planning commission was?
>> FEBRUARY 9. >> before the end of the session
when the bill passed to make
changes to the sb bill. >> correct.
>> any other questions before planning commission steps back?
>> it's related, karen can you
remind me, it's 5 acre for commercial general and other
parcels that are mixed employment look smaller than
five acres?
>> together they are seven acres.
>> and about mike's question regarding -- sorry, councilor
riley's question regarding the criteria.
And the comprehensive plan and
the bend development code and
the master plans for this area refer to complete communities
and those are defined as mixed use.
So how -- so would seem that
commercial and mixed employment zoned properties or parcels
would actually and whether or not those stay consistent with
those uses that seems like it
would actually be very relevant to those criteria.
>> yes, it is compliant with
that criteria that it has five acres of commercial land and
seven acres of mixed employment land.
>> that it has the acres and not
necessarily they are actual developed in that way.
>> it was like a state ordinance or statute that says that they
can do that with the land.
So it is still compliant. We urge hayden to work with
developers if they can to make
sure that commercial stays commercial. And developed as such.
The nearest commercial is a mile away on 27.
>> I am trying to understand though, with respect to the
criteria what we are supposed,
when we have evidence on the
ground that previous master plans --
>> councilor is this deliberation or a question,
sorry trying to keep it tight.
>> I guess I am trying to
formulate a question to get an
answer. If they're just showing a square
on the map, all we have to -- >> yes.
Yes, that is available for development. >> okay.
Any other questions for staff?
>> I have a question for staff. >> thank you if you hop back,
thank you for the insight and for coming. And we have the applicant to
present too and we will be able to ask them questions.
>> I will try to get in as many
questions in four minutes.
And the transportation code has
application of cascade transit
and is developer to build a hub or how met?
>> that is in coordination with
cta and this master plan doesn't
require that, it MAY be who knows in the future.
All about what cte needs.
>> thank you, I am trying to be efficient. >> you have plenty of time.
>> I feel the heat.
>> no, I want to be sure we are focused for staff.
>> how much discretion do we have in deciding whether to
grant the reduction of minimum
market rate dwelling units in high zones?
Not grounded in code.
>> correct, that number did not
come from house bill but from development of competence
rehensive
plan amendments. There are other belts and
suspenders to all of this and a minimum number of acres and
total number of units.
So there are other boundaries of
how much and the applicant. >> thank you and the question probably for the developer, what
are the consequences of refusing that.
That sounds like a developer question.
Is there anything in our code
that regulates owner ship type,
homes to rent or own? >> no.
>> I didn't think so and thanks for clarifying that.
What is in the code that
requires a wider roundabout at 27th and ferguson.
>> I didn't catch the first part of the question.
>> what is in the code that
requires a wider roundabout at 27th and ferguson.
>> that came from the transportation analysis.
>> okay, can we just ask the
developer to conform to our
current multiuse path standard 10 feet wide than eight feet
wide.
I know they are only bound by 8
feet but ask to do 10 instead?
>> we can ask whatever we want
and require the standards.
>> in the multistreets no multiuse path requirement,
six-feet sidewalks on each side. On collector streets and
arterial streets there is that wider path.
However because there is a
requirement to connect these affordable housing parcels to
the community park.
That local street is being expanded.
That's why I said enhancement
and not a formal word but local
street to expand that six-foot sidewalk to eight feet. >> the spine.
>> yes, north-south spine.
>> any other questions?
>> I will have some for staff.
>> we can bring karen back up,
have the applicants come up and present.
Grab yourself an extra chair if
you need it. >> plug in to make sure.
>> is that going to reach? >> are you expecting a long
conversation, bill?
>> hopefully not.
>> okay, mayor, council, thank
you for your patience here. Let me get the presentation
shared. Okay.
So thank you for your time and
attention this evening. I am joey, planner here in bend.
We are a consultant for the
applicant and developer, hayden homes.
I'm going to try to keep the presentation relatively short,
karen did a very good job as
usual going through in detail.
All of the kind of key criteria that these applications are
required to be reviewed against.
And we have 500 pages of
material that we have in the record.
And a team of folks here to try to answer questions.
So I have about a dozen slides. And then I will just request
that if there are any questions
about this project, and we've
heard some already, please give
us a chance to answer those
before the record is closed, so we have a chance to communicate
our position of how plans are the way they are and answer
questions. The application is that is
before you or applications are the product of team effort.
We have been working over a year
with hayden homes, the other
consultants, with the city.
With the department of state
lands, bend parks and rec and
school district among others to
put together what we think is an approval major community master
plan.
And members of our team are present this evening to try to
answer questions. Before we launch into the meat
of the application, I will turn
things over to jen to do intro
for hayden homes.
>> good evening, mayor and
councilors, jenn kovitz thank council and staff for the years
of work to this milestone.
Joey mentioned working for over
a year and this house bill passed in 2021.
we stand on shoulders of a lot
of work that lead us to today. Thank you.
Hayden homes I will spare a long introduction, we are proud to
have built over 2100 homes in
bend since we began up the road in redmond in 1989.
And next tuesday I think as many
of you know, we are going to
celebrate the ribbon cutting at park side place.
The affordable housing ugb
project made possible by house
bill 4079 and as you consider
the next milestone for this
stevens road tract and shoutout
what the city and hayden homes at park side space.
And we are delivering 40% deed
restricted affordable units.
We are delivering 108 as rental units in the first phase.
They are going up right now.
The market rate that we achieve
without subsidy begins at homes
priced 140,000 that is 290,000 below.
And these market rate subsidized members can purchase that
without being cost burdened. We did this thank you and thank you.
Next slide please.
Hayden homes is honored to be selected for the opportunity to
purchase the stevens road tract.
We proposed the rename of legacy village village.
And when dsl selected hayden
homes they cited our nonprofit
first story and our ability to
deliver housing that our
workforce can afford for the reasons.
And for our nonprofit first
story, 15% of those homeowners are educators.
And that really aligns with the
spirit of this bill dedicating
or prioritizing, excuse me, a percentage of that affordable
housing to educators. There is a natural alignment
here for us.
And I want to say that hayden
homes we take seriously the house bill stated purpose to
address as you see in this
highlighted section what they
stated as acute housing crisis.
And we feel like we are prepared to help bring to life the plan
that the city and state worked
so hard to put together. Back to you joey.
>> thank you, as karen mentioned this property is southeastern
edge of the city, the subject property is here on the slide
outlined in yellow.
East of 27th street and between
reed market and stevens road to
the north and ferguson road to the south.
And 260 acres of stevens ranch master plan annexed in 2021.
As we know there is a lot happening in southeast bend and
the southeast area plan and
stevens ranch master plan.
What that means there is a
number of existing and plan
designations for future residents. Commercial.
Recreation. Schools.
All within relatively close
proximity to legacy village and
lay the use in this new
community to supplement what is happening around it.
Quick couple of slides here,
just a closer look at 261 acre property.
You see how abuts steven ranch and steven road northern
boundary and ferguson road on
the southern boundary. Top topography and vegetation is
standard for bend. The layout with stevens ranch
and extend the streets from
stevens ranch to the west for
this consistent pattern.
And summary of stevens road tract legacy village by the
numbers and the comp plans
adopted by the city require
minimum of 2,487 homes and the
coordination with the city for
sewer, water, transportation is planned around approximately
2500 homes, a little above that minimum requirement.
Less than one-third of homes
plan to be detached single family, and this is consistent
with the bill.
And also the city's housing
needs analysis as karen had summarized.
And then we have also been coordinating with bprd on
location and size of the community park.
That moved around a little bit
from the concept plan originally adopted by the city.
And moved to south side of
wilderness way more centrally
located and further away from
the planned park believe to be constructed in stevens ranch.
And this location also helps
preserve largest rock crop and
gave a map to put on phones to geolocate in real time and we
got e-mailed back from their
planner that their landscape
architects gave our new location
two thumbs up and proud about that one.
And closer look at legacy village village, a complete community
providing this range of housing
types for households of
different sizes. Ages and incomes.
The original concept plan had
most of the multifamily and affordable housing more
centralized around wilderness way. And concentrated in the middle
and northern parts of the property.
And what we have done with this
plan tried to disperse the range
of housing types across the
community. Tie them together with wider
network paths to ring around the perimeter.
And also east-west and north-south on the spine that
was mentioned earlier. Blue dashed areas is affordable
housing and pink line is multiuse paths.
And this approach is really trying to take land and
transportation planning to help connect neighbors together and
connect homes with these commercial areas.
The parks, the recreation areas
and kind of broader amenities
that are beyond this property. Commercial lands are just one
element of a complete community.
But one that we certainly understand has received a lot of
attention here recently in bend.
While legacy village is fulfilling its requirements
under the comprehensive plan. To provide certain acreages of
commercial and mixed employment. This slide also shows that
stevens ranch is planned to provide more than 43 acres of
commercial land.
What this means for future legacy village residents there
is more than 50 acres of
commercial land within a
relatively easy walking, biking distance.
And the connections made not
just on regular city sidewalks
but the multiuse paths and part of the city's low stress
network. Another critical element of a
complete community is housing
that is affordable to a wide range of incomes.
And karen mentioned that is
required 20 acres and six acres
for households at 80% of ami or less.
And 12 acres of households of
60% of ami or less.
And two acres of 80% of ami,
while the bill and comp plan
required this 20 net acres as
mentioned and what hayden is
proud about and consistent with
the work that this plan provides more, four more acres to the
city for affordable housing.
So the key takeaways.
House bill 3318 intended to address the acute housing
crisis. That is the legislation that set
in motion, all the steps and all the planning work that the city
has already done and kind of
where we are here today.
Consistent with the bill and the
comprehensive plan, legacy villages provides this complete
community with commercial
opportunities at least that 2487 homes.
And the required amounts of market-rate housing and
affordable housing and get into the questions about the number
of units on the rh land.
Recreational opportunities. Multimodal transportation system
and regional transportation and other infrastructure
improvements. And equally as important making
sure this project is mitigating impacts on the larger
infrastructure systems. That's what is included in the
transportation mitigation plan.
So that is the end of our formal presentation that we anticipate,
there are plenty of questions and welcome that opportunity to
try to answer them. >> council, let me know if you
want to start with any questions, anyone?
You want to go first.
Okay, so what would the
consequence of refusing to grant reduction of minimal market
rate?
>> the reason for that change is
that under the assumed density adopted with the original
concept plan that came out to be
residential development in the
rf zone 40 units an acre for market rate housing.
To put housing on the ground
today we don't think that is
viable at the edge of the city. No other examples at the edge of
the city with that level of density built.
And what we propose to achieve
housing near term is reduce the density to potentially average
of 25 units per acre for rh zone but make sure that we still
provide the same number of units by kind of blending those units
across multiple zones. While the density is decreasing
in the rh zone we are providing the same number of units and
think we're doing it in a way
that the market can accommodate it and that housing built
sooner.
>> can I ask, can you describe
25 acres to 40 units per acre
and is that condos or 25 is townhomes?
>> yeah, at 25 units per acre
looking at three or four story
walk-up apartments.
Going to 40 units per acre,
looking at 5-6 story buildings.
>> joey, when you say disperse
and not saying those units in other rh zones.
How is hayden accommodating
units in other places. That larger plex number?
>> yeah, assuming higher than minimum required density for rs
and rn zones to meet that total unit count.
And also with the multivariable equation trying to meet here, we
are still providing the mix of housing.
And exceeding by quite a bit
minimum amount of plexes and multifamily.
>> is that what drove the
reduction in lot sizes also to
place the units in the development.
These lot sizes are small relative to the community.
>> hopefully when we do these
presentations we make it look easy, I can tell you it is not.
And taking the concept plan reflecting a lot of work that
the city had done, we need to
look at that and how can this actually be buildable.
What part of that effort was
kind of looking is there really
a difference for this master plan to have some very clear
distinction between the rs and rm zones.
And what we decided for the type
of communities that hayden homes
is building is artificial cleavage.
And we are blending the rm and rs together to create gentle
density and we think that will make this project more viable
and get housing on the ground faster.
>> what does viable mean, tell
me what you mean when you use that word?
>> produce a product that is desirable. >> and desirable?
>> and financed.
I don't know without a clear
proof of concept that financing readily available to build five
or six stories and multifamily
at the edge of the city of bend.
>> with recent housing law
changes and smaller lots we are selling now and karen listed a
couple of communities that
dropped their minimum lot size approved in master plans.
Those middle housing laws are
showing us what is viable and
we're doing that now and this
helps align with more middle
housing we reality we are in. >> and hearing that they are
selling and desirable, people want to live in them and concern
of financing. Up front.
Where you get your financing from, that's risky.
>> they are making that financial decision based on
whethe or not they think it will sell.
>> so the point I would also
make reducing the rh count to
300 in the rh zone, that's a minimum. I think if market conditions
change and proof of concept
here, this is a huge project,
built out over 10-15 plus years.
And say in the future 40 units an acre is viable and attractive
in this area.
What we are proposing doesn't preclude that but does allow us
to get going today.
>> all right, other questions. Steve.
>> joey, two questions.
The park flipping to the south
end of wilderness way and drove
the half mile waiver and that north unit of housing is greater
than quarter mile way?
>> for the proximity?
>> flip to the south side?
>> correct, it's more
centralized and like I said,
bprd, the park that bprd thinks
is built soonest in stevens
ranch is on the north side and
moving that and equally more distribute park lands in the open space.
>> that's the group that is above a quarter mile away;
right. That rh.
>> at the north end, yes. >> and secondly, I don't know if
it comes up later, can you describe the phasing plan as you
envision it?
>> that's a good question, we
have a conceptual phasing plan and built south-to-north.
>> left to right on the screen.
>> left to right on the screen and due to the availability of
that sewer and water.
And we tried to as part of this multivariable equation in zoning
and trying to create a good mix of housing along the way.
And help the project to be successful because a more
variety of housing with each phase.
Not huge phases of uniform type but that is feeding into the
phasing team. When we get to tentative
subdivision we will have a more
defined phasing plan.
but conceptually moving from south-to-north.
>> so you envision that mixed employment to be developed at same time?
>> that's the other thing, we
also did distribute some of the nonresidential lands and
multifamily across the site a little bit more.
Here we're going to have infrastructure available in the
early phases for the me. The challenge really at the end
of town is like can the market
kind of absorb that commercial
land and that demand. We recognize it's amenity for
this community, we want it to be successful but ultimately don't
control the market conditions to make it so. >> thank you.
I had a question, we received a letter from the department of
state lands in favor of
approving this project and where you are in the scheme of closing
the sale on this land.
And the money from the sale into the common school fund that they
would like to have and what is
the status and based on land approval if you can share.
>> we have not closed and land
use approval is an important
condition of a sale being finalized.
We are well on our way and not closed yet. >> I have a question, if I
understand the math on all of
this stuff, 2,487 units are required.
Right under driven by minimum density of nine units.
And if you subtract out of the
numbers, and you put up there,
that leaves 716 units that the city has to have built on
affordable housing, is that
within the ballpark? >> I think it's a little higher
but around that number.
>> closer to 800.
>> that 800 is the ballpark. >> and I'm going to ask staff
the same question, but my
understanding from the prior
concept plan before this amended plan and the number that the
city responsible on that acres
is lower number of units.
Relative that density on that
total number of acres would be smaller.
Am I understanding the math correct? Maybe this is a better question
for staff. >> I would be happy to have
staff answer that.
We have not changed any assumptions looking at the
concept plan adopted as far as
density across the affordable lands dedicated to the city.
We are giving four additional
acres and increase the number as far as density and assumable
acre for the affordable lands. Because we are not developing
that, it has not change.
>> and if closer to 800 and
higher and 760 sounds like a
bigger number on those acres and 32 units per acre doing the math
and 800 is higher number.
That's higher than the 25 you say viable.
Concerned about --
>> keep it as a question. >> that's a good question.
>> in order to frame the question.
>> that is important distinction
in the planning process and sauchgdz assumptions that the
city thought from this project.
from the market rate challenge we see challenges from that
higher density and don't know if
seeing the same challenge of
financing for subsidity and to
bridge the gap, looking at projects around town closer to
that density for the affordable housing. The number is different.
Again we're not proposing to
change the city's number for the affordable housing lands they
are taking. Anecdotally and recent
affordable housing projects in bend are close to that density.
But from the market rate rh
lands we are trying to achieve what we term is more viable.
>> anything else that staff
wants to add to that?
Maybe just to help you.
Yeah, I will have staff answer
and I saw aerial and call on him. >> when proposed and we reached
out to housing works and asked okay if there is something that
you wanted to build, what could
you build per acre density wise.
And they said between 33 and 35. So we're in that sweet spot.
>> okay, thank you rachel. >> your question.
>> yes, so the city is asking
you to contribute to this
expanded roundabout on 27th and
ferguson that hasn't been built on. And planned to be single lane
and closed down and built again. My question is will kids be able
to get to high desert middle school walking and biking, there
is currently no facilities there.
Are you going to be contributing
to that as off-site improvement?
>> let joe answer the transportation.
>> for the record, traffic
engineer, there is a number of
different efforts going on here. If you been out here recently
and the multiuse sidewalks that stevens ranch is building and
roundabout designed at 27th and ferguson.
It doesn't just provide
vehicular crossing but
pedestrian crossing to cep and
to form methodology for pathway
down high desert middle school
and beyond that and to culldron,
and bottom line we will have a
well connected grid of 10-foot
wide multiuse paths in this area
but just not immediately.
They will happen in pieces.
>> last two questions, can we
ask you to conform to 10 feet than eight feet?
>> I believe you are referring
to the local north-south street.
Karen mentioned that is low
stress route, standard there is six feet.
And for roads that are designated as a low stress
network the standard is eight feet.
While we are not designated for
a low stress network we are still providing that eight foot.
And I think importantly there is no driveways that directly
access to that pathway system.
Our thought is if you are a
cyclist and you are not eight years old have other mobility
issue, that you are going to be on the street.
And the speed of the street is low enough to support that.
>> okay, and last one are you
planning to build a mobility hub or transit stop?
>> we are well ahead of cte's
plan and no density out here and
what they want us to be is to be flexible and told them to check
in and if you need a transit
stop here and if do, put that in.
And we have excess roadway and
dedicating and more in certain spaces and definitely space and
don't be where to put it.
>> and would you build it or
cascade transit?
We made this clear that are able
to build and as infrastructure
costs like cooley road I assume go to them for that.
>> councilor franzosa. >> thanks for the presentation.
And this looks like a really cool community.
So I want to try to get a better
understanding of what hayden
homes intends to actually build
versus what you build with partners. And the commercial is something
that hayden homes build or a developer partner build?
>> so we are a home builder,
that's what we are exert perts and
not experts at master planned
communities as brooks resources.
As we do in all states we work commercial partners.
And I recognize council there is
a valid community concern about commercial. And I know with the amendment
that passed to house bill 4037, that some of the way but still
concerns and we totally
understand and you know, I am
here, hayden homes is here to
say that we have absolutely no
intention of rezoning the five
commercial or the seven mix the employment.
We are committed to delivering this.
And a community of this size
with this much housing we feel confident that it can support
those things.
And I want to verbally reassure that.
>> I do too, and I think
honestly I think the likelihood
of that land converted is
minimal because of the change passed because of the parcels so
far.
If you take 20% of a five acre parcel you don't have enough to
do affordable housing. But my concern more is that we
put these master plans together.
We put bike paths, we put roads,
we put locations for different housing and we would never dream
of not building all of that.
But what ever gets on the plan
and never seems to get built in
bend is commercial and mixed employment.
I think there is a real
difference there and I don't
understand why, why we're not treating the commercial in the
same way.
So I guess my question to you
is, my question to you is, how
would you propose the city go
about holding a developer
accountable just like we hold developers accountable to build
the bike paths they plan for and sidewalks they plan for and
housing they plan for. >> pardon.
>> I think that's a good question and it's something
having worked on a number of
master plans and before
commission, it's the concern
that we hear and more analogous to affordable housing and how
you bridge the gap between something that a community
recognizes that it needs.
But something that can't be
provided under normal market conditions; right. So I think every conversation
that we had with hayden homes
they're already looking for partners to be doing this type
of work, to do this type of
development that they don't necessarily specialize in.
But under market conditions
we've got to allow for the market to do it.
And the key thing in all of the projects I have been involved in
is making sure there is enough
rooftops for those commercial users to be able to justify the
cost. To be successful.
>> thank you.
>> that's a good answer. You have given us a market study
that says it can support it. So -- which we don't get from a
lot of developers. >> the market study was done by
the city. >> we did that to decide how
much to make the square.
>> and I point out that compass
commercial, when you look at
precovid, I think when this
market study to day and the
vacancy of commercial has doubled.
There is a change in --
>> want to clarify done post-covid. This study was.
>> thank you.
>> other questions?
Applicant, this is your chance, folks.
Anything you want to add. Karen mentioned light public
comment and dsl letter.
>> there is a lot of public involvement around this property
last four years. Not entirely surprising.
>> okay, great. Thank you very much.
>> thank you for your work do help make this deal. >> we're excited.
>> any other questions for staff?
>> yeah, I want to follow up on
what in our code requires them
to build somebody at 27th and
ferguson in terms of a wider roundabout.
But sounds like we have less robust requirement for walking
and biking.
>> what is your question? >> my question --
what requires a wider roundabout
at 27th and ferguson for doesn't
exist yet and don't have a plan to get without driving.
>> 27th and ferguson is being designed based on the stevens
ranch master plan that only required a single roundabout for
the amount of trips through it.
There is second analysis done by
joe's team looking at the number
of trips at 27th and ferguson
and joe determined part way
through the build out of stevens
ranch and legacy village need on
wilderness way and 27th and ferguson.
>> so do we have any discretion,
I feel that these kids have dealt with no sidewalks and no
bike path for decades.
And now finally get it maybe in
a long-drawn out phase and to
cross on lanes of traffic at highest roundabouts at other places.
To me there is so much to like about this project and the ugly
parts that are small, and you hold up a mirror, that is part
of your code.
I am trying to get a better
sense where this comes from and what we need to change it, we
are falling short here.
>> we are still getting well lit
connections across those roundabouts. They will be crosswalks, north,
south, east, west and sidewalks
in the areas and on-ramps and
off-ramps for bicycles per the design manual.
And the applicant also because of complications with phasing
and how things work on the construction of ferguson.
They don't know if they will get
the north portion of the land dedicated to build the full
width of ferguson and put in a
two-lane road and build a multiuse pathway that they are
not required to have that connection. One of the first things
happening, it will go in with
the roundabout is a large
multiuse pathway on the south
side of ferguson to connect to the phases.
>> it's not our code but the transportation impact analysis
that says you need a wider roundabout here.
>> yes,
>> karen is this part of transportation planning rule.
>> no that is with odot. >> to name something these come
up in these documents and
processes that are almost not related to criteria for
approval. We all understand that.
They are stuff counselors are trying to understand the
different settings in different
venue to address this kind of stuff.
It came up recently and will come up.
It is a parking lot we will talk about another time.
That stuff that is not related
to approval criteria tonight but
a concern that how do we ensure the kids are walking to middle
school. It is going to feel safe to get
there.
>> a portion of our code and
part of the required transportation analysis, for
single building or something larger, master plan like this.
We have requirements they look at key destinations like schools
in the area to make sure there
is a continuous connective pathway there.
>> thank you.
>> follow-up question of karen and maybe ian.
>> we are drifting into deliberations.
Try to keep questions as questions.
>> I am looking at comp plan,
karen, I am trying to apply
criteria around complete
communities and comp plane same
chapter for stevens ranch complete communities with
amenities for daily living,
parks, shops, services.
I guess again my question to you
is why do we have to determine
the criteria met based on the
plan when we are seeing evidence
on the ground isn't actually delivering?
All of the other criteria around
bike paths and walks and roads and water and sewer.
That is delivered in every project we approve.
It always gets delivered.
All of the commercial uses don't
get delivered.
I guess I don't feel good about
saying yes to the criteria.
Can you help me understand why you found the finding?
>> the requirement for compliance with the policies
have to do with chapter 11 for
this property.
It has very specific items that must be addressed.
The word complete community is flushed out in all of those
other policies.
Which includes all of those minimum acreages.
You can set the table but you
can't make people eat, in terms
when that commercial development
would occur. >> you can tap a lot in terms
when a business owner is interested.
>> I would like to keep it to questions.
I don't agree we have not delivered complete communities
and commercial and neighborhoods are still developing and ready
to be developed.
The question is good on criteria
how does that fit with comprehensive plan.
The park you quoted is not from the section.
It is from the chapter as a
whole? >> chapter 11.
>> starting figure 1 at 11.17 is the comp plan we are talking
about today applying to this tract of land is that correct,
karen?
>> there is a policy in stephens roads track new complete
community accommodating dense
development focused on providing
affordable market rate housing
in mixed use multi-modal community.
>> that is for this area? >> correct. >> any other questions for staff?
>> I wanted to clarify when asked about compliance
transportation planning rule.
The transportation mitigation
plan is complyians with
transportation planning rule
through that chapter 4.7 of the bend development code.
>> one more question.
If council wanted to embed in here into the development of
this land a criteria to develop
commercial in concert with residential, what are the
options for us to do that?
>> I can at least try to address that.
Karen was talking about the specific comprehensive plan
policies applying to this property.
First one 11.153 says focusing
on master plan consistent with
the policies 11.154 through 170 which outline coming from the
concept plan what has to have the next.
Those policies touch on complete communities.
What the policies say overall planning concept.
Complete community aspect of the
planning concept met by establishing zoning designations
on certain property.
There has to be five acres
commercial, seven acres mixed use industrial.
They don't say anything about
what specific uses have to be developed.
They don't say about when that has to be developed or who has
to do it.
Right now what council is doing
is considering whether these
applications are consistent with applicable policies that don't
say anything about when something has to be developed.
that is kind of what you are looking at.
That is obviously product of legislation at the state level
which didn't say anything about commercial development other
than in the preamble.
That led to concept plan and that led to the comprehensive
plan policies all approved by the state.
Those are the rules that council
has to apply to these applications.
The question seems to be can
council change the rules? >> that is not the question.
The question is when development applications come before counci
they include roads and water and sewer and bike lanes and
locations for housing.
That always gets built.
Almost without question we would never dream allowing developer
to go with housing without bike paths.
We let that happen without the complete community goal.
It is in the code in master plans. I know it means something.
I am trying to figure out from
words to action on the ground in the city.
>> one, if you are talking about
a couple fairly recent master plans. Those are still developing.
We have an active application for commercial development on
one of them.
Had they delivered as soon as some might have hoped, maybe not.
Is it accurate to say they haven't delivered?
I don't think it is. Time will tell.
>> can you answer my question.
>> I didn't hear the question,
councilor.
Maybe rephrase a little bit.
What are the legal pathways.
>> one thing you have mentioned
that the plans approved haven't
delivered on or developers haven't been held to what they
were required to do. What they are required to do
under the policies at issue is designate certain property for certain uses.
Not required to build those uses
or develop those uses on particular timeline designation
required by policies approvals.
To say they haven't done it or held accountable.
I don't know that is accurate.
Time will tell.
The accountability is designating properties for
certain uses not build or development on certain timeline
the way the policies are written.
>> we are in land use. Did you have another question? >> no.
>> any other questions for staff, applicants or anything
else to put on the record before we close the public hearing?
We are going to close the public hearing unless there is an
objection to that.
Final chance for questions before public comment.
We will close public hearing.
No one has signed up.
I will ask if anyone is here to
comment on these items 5, 6, 7,
legacy village. I see none.
We will move to deliberation. >> if there was somebody to
speak we would re-open public hearing.
>> I knew there wasn't anyone.
it was a little out of order.
On to deliberation. Reminder three motions in front
of us for these items.
Land use setting talking whether
this application meets criteria
for all three motions.
>> I will say I don't believe
criteria is met because I don't believe the previous standard
that under which previous applications have been approved
box on paper means we get the plan put forward.
I do believe developers have
master plan and amendments with intent to build what they are
showing on those plans.
Everything gets built except for
commercial.
There is something wrong.
We are not achieving complete communities.
I love the way this plan looks. This is what our community
needs.
We have seen many of needs that
also look great.
That is where I stand on this.
>> can I ask you to be specific
which criteria is not met? >> 11.154 is the one I am
referring to complete communities.
>> I have a question about councilor franzosa.
I am sympathetic to commercial
amenities sooner than later.
I don't understand what you are saying isn't happening.
If we were to ask or require which I don't think the code
does require the developer not to just build homes but
commercial ready buildings or something like that.
Is that what you are asking for? >> yes.
We see other developers in bend
and cities come forward with
plans with commercial and residential.
They have the plan behind-the-scenes we don't have
to review.
They execute and build commercial with residential and
bike paths and roads. Some of them come forward and it
works.
Others come forward and it
doesn't work.
>> our code can't require them
to build something in the same
way we can for transportation facility.
We can designate it, but we can't require it.
>> I believe we can.
I think that is what we promised by putting complete community in
the code.
We put parks in the code that is
the promise we as public agency are making to people.
That is why I believe we should
stand behind it. >> mike. >> I think I am sympathetic to
your concern.
The criteria before us for this development is there a box
designated on the land property.
That is what we have to make our decision on.
I think that the question for the community at-large is how
quickly we get this delivered. How does it show up?
Many feel we are not delivering on the complete community
promise because it doesn't happen fast enough.
This discussion emphasizes
importance for the council to spend time with staff support
and engagement from development
community to look at what is
done in other places. Two-parts.
incentives are important. Other parts of community say
there might be policy tools to use.
Some suggested that are sort of
performance standards. Analogous to transportation.
X number of homes.
Do y related to commercial not in policies.
We don't have ability to hold these folks or others to that.
We need to think through implications of it.
That is what I am frustrated.
Not clear what we are doing. Especially policy discussion
portion.
There is some time we are
spending on incentives.
Make that is scheduled. >> it is good to know.
We need to get to that.
That is what is coming up over
and over again on the dais and in the community.
I am comfortable with this.
Pleased to hear housing works is
comfortable with density
numbers.
800 units, about 33 units per acre they feel they can do that.
It is viable.
It concerns me that I hear
private sector say not viable
combination of people want to
willing to finance it virtuous snowball cycle.
We are having people live in affordable housing different
standard. It worries me.
I am pleased to hear one of the important tartners in the
community thinks they can do the
projects with that kind of density.
>> steve, anything else? >> I ran for this job because
teachers and firefighters and
cops were not able to afford
based on their ami levels here. The thing that drives me to yes
on this project right here is
that affordable component.
What is set for five-year plan
here incentives we are over. We met above 80%.
This is going to help.
This is what I look for to build
out over time the 60 and below
and 80 below ami projects. Yes, councilor franzosa and
riley I acknowledge concerns.
My north star is building out
these AMIs that are going to
really serve the whole community.
That is what is driving me to yes on here along with the fact
it meets criterias that we can
vote on tonight.
>> I will say as the only person
on the dais on council in 2021
this is incredible moment to see
efforts to accelerate and bring
housing to the city and bring affordable housing for educators
which is really cool has reached
the point where we start seeing shovels in the ground sooner
rather than later in a community
that a lot of people will want io live in because of the
concept plan and work brian's team and community did together
and efforts to master plan and
work put in the bill in the
first place that trickled to this moment.
This is what we want and this is what we are getting.
That is great.
Millions of dollars in common school fund feels like bonus.
That was a driving factor to get
state legislature to approve. Win-win for schools and
communities anded
anded educators. i support. We are exceeding what we thought
we would get more land
affordable housing, more open space, more middle housing.
I appreciated discussion of spreading those units around so
we can have things to build and are viable to sell on the market
which is important when you are
building a housing economy like
we are trying to do in bend.
Commercial side I would urge you councilor franzosa to take the
energy.
Land use sets is not place for energy.
We are hammering a nail with a hot dog. It is the wrong tool.
Not that your concerns are not valid.
This is not the venue to do the type of work that I think you
want to do. That is around what councilor
riley talked about. Incentives we have more control
to ask people to develop and when or changing policies we can
look at that.
When we talk about land use, it is about what the land use is
going to be designated on.
Not about I don't think legal to
require people to build spec commercial through land use.
There MAY be other ways to sub dies or incentivize or regulate
to make that happen more often. Not that I don't share concern.
I don't think that is
appropriate criteria for tonight
this application meets criteria
and I am happy to vote gentlemen. >> I move for first policy
pertaining to the expansion area. >> second.
>> moved seconded. >> discussion?
>> I want to say transportation impact analysis.
For approval that is the ugly
part that I feel we need to work on.
Otherwise, I agree with what the mayor said.
There is a lot to like in the project.
On much work for years went into it.
I appreciate all of your effort. Thank you.
>> all in favor of the motion. >> aye.
>> opposed? >> nay. >> next notion.
Code 2.7 special planned
districts refinement plans area
plans and master plans to create legacy village planned
development.
>> moved riley. Second plat.
>> in favor. Opposed.
>> I move 265.7 acres in
expansion area assigning sign
districts and requesting jurisdictional trans of the
abutting rights-of-way riley and platt. >> aye, no.
>> we will
that is passed.
We will take a five minute stretch break and get back into
the agenda.
>> we are going to reconvene.
We are on to item 8 now.
>> this is the first reading of
the ordinance amending title ix
buildings to adopt discretionary
section r327 wildfire hazard mitigation residential building
code standards.
>> good evening.
senior management analyst in
city manager office.
We talked about this during the
FEBRUARY 25 work session.
Just to high level overview this
is optional section of oregon
specialty code that cities can
choose to opt into locally to
establish standards for new residential development.
Aligned with council goals for
the biennium building wildfire
resilience, updating code to
reflect best practices.
As drafted this would apply city-wide.
When we were drafting code change we identified that
council declared entire city
wildfire hazard zone in 2003.
Applying r327 city-wide is
consistent with that previous declaration.
This would preserve that. Biggest question before council
is when this new code should take effect.
That was the idea to have some
more discussion on that. >> this is coming out of the
work session where we agreed to
move forward in this manner.
Questions or thoughts from council?
>> why wouldn't we do it as soon as possible?
>> I am supportive of that. We had a couple development
groups or at least one write in to say they support.
I don't think we heard concerns
about getting this on the books in the normal course.
Other thoughts?
>> I would align it with the new
building code. For some reason there is a fall
date the new building. >> it is OCTOBER.
>> not enforced until JANUARY?
>> it will be OCTOBER 1st. Adopted.
>> can you come to the microphone.
>> it is adopted in OCTOBER.
Grace period for it to APRIL 1st.
>> next year? >> yes.
>> that is pretty far.
>> I am not excited going through another summer right now
where we are.
I would like it sooner rather than later.
>> I think the motion as written
would have it apply in normal
course right now unless there is
something different.
>> what is the soonest?
>> by emergency which means it has to be unanimous first and
second reading.
In effect after second reading APRIL.
>> if someone wants to propose
add by emergency at end of motion.
>> would people support that.
>> I don't.
I MAY have my decision made.
I am considering voting no, because I don't feel it is
consistent. I do understand the council goal
to look at codes and policies. Legitimately my heart of hearts
and memories of memories I was hoping and thinking we were
starting with new fire
department role as outreach and
to work on the neighborhoods and fire certifications and things
like that. The building code update is
probably something that we
should do at some point in time.
`I feel like there is a higher priority now.
I feel like a no vote sends
message higher priority to
educate people what protects
housing, removing vegetation, keeping junk out of that five foot area.
I am conflicted how quickly we
are moving on this.
>> if I MAY. In all fairness, I think we are
doing the education front, too.
We have melissa going to
neighborhood district meetings.
We talk about it at the town hall.
I don't feel like it is a choice.
We are doing both. Do you feel like this signals
priority I guess? >> exactly, yes.
>> I am not proposing emergency.
>> we can't if she votes no. >> mike. >> my understanding research
shows generally combination of
home hardening and defensible space. Home hardens is an essential
first step that is what really prevents fire from spreading
from home to home or if fire is
coming in prepares home better
able more likely to withstand ignition into something.
>> good evening. Melissa stehle, deputy fire
marshal bend fire. Home hardening goes with
defensible space.
I understand that there is educational component.
With research we have been doing
and lots of different studies shows education does not inspire
action. When education we can educate
all we want. People still have barriers to
performing some of these
defensible space and home hardening techniques.
We can't fire coped our way out. We have something in code
written to say something like for our future generations we
need to build houses right way
and need to start as soon as possible.
They work hand in hand.
>> that is the key for me.
This is new homes.
We are at 80%. I quote that over the next 20
years these homes are built to
that standard for future
generations for defensibility and insurability.
That is key for the code.
This bolsters the argument for broader insurance providers to
say this is something we look to
help us within terms of affordability.
>> if we adopt this and sisters
has adopted it and deschutes
county it is in effect.
Redmond is considering it. Farther out.
Our region builders more than
building a home here have to
adopt to these new set of standards.
>> ready for motion.
>> I move for first reading
ordinance amending bend code
title ix buildings. >> second.
>> platt mendez. >> in favor.
Aye. Opposed.
No.
>> okay.
Councilor morris come back out.
And 12 after 9. >> council is asked to authorize
a contract amendment with
cascadia partners llc for city
of bend growth plan for phase 1
services in the 25-27 biennium.
>> good evening.
>> I am brian senior strategist to talk about growth plan contract amendment.
With the community development department in the growth management division.
Council, you have been briefed fairly extensively over the past
two months on the growth plan.
This is one of the major steps
you can take towards advancing that work.
Tonight we are going to focus on contract amendment.
This contract amendment and growth plan will advance almost
every goal.
I would say every goal will be
advanced. Some clear clearly more than others.
In particular housing economic
prosperity and governance and structure climate resiliency.
Those are major elements.
Public safety will get attention in first phase and more so later.
The process of procurement began
this summer issuing request for proposals.
Competitive open process.
Selected cascadia partners.
First contract approval from
city manager $159,177 to begin set up work.
A lot of time sensitive tasks.
We started that work early.
Now we are bringing a larger
contract amendment to you for
not to exceed $2,739,282 for services in this biennium.
That and total contract amount
are both within materials and services contract or materials
and services line item in growth budget.
You budgeted for this work.
Next two
two bienia this could run to 2030.
This would be $7.2 million. With all big pieces coming
together in this contract amendment approval.
This is last and most meaningful.
New state rules that guide housing and work we are going to
do in next couple works
associated with the rules. Effective JANUARY 2026.
Department of land conservation
development approved climate friendly equitable communities
major report about a week ago.
That establishes targets and
measures associated that comes together.
Ultimate dates request was
approved to align with sequential review approach.
We are still awaiting the dlcd approval foresee consequential review.
City council approved, county
approved, now on state desk. I expect in a week.
City boards and partner agencies are briefed and supportive.
This is a photo salem, oregon
where the rules and laws come
from.
It is gorgeous. The team.
This is a multi-disciplinary team.
Throwing the word expert around
is a little dangerous.
Sets high expectations.
They are expert in the field. 200 years of experience on the
project team members between all
of them.
Cascadia partners is prime consultant to provide all facets
urban planning services across the west.
Not just oregon. they have a particular specialty
in making sure the plans they create are grounded in market
reality.
They also have expertise in
equity focused engagement as
well as special analytics. Eco
north won and kittleson and dks and associates.
They have expertise across those disciplines.
They have a particular strength
in this contract. Walker MAY see
anwar al-awlakikermacy relatively small
.Walker nacs.
Kittle son a full office here.
Not all of the folks live in bend.
They have an office here. They are locals as well.
For the folks that don't live here they have been working in
bend for decades with a good sense of the community.
They have been advisors.
To the dlcd in housing rule making.
On the inside working with
agency on rules pertaining to
the project and advisors to oregon department of
transportation on the
transportation planning rules. Wide span of clients.
Larger and smaller than bend
across the west to bring that expertise and experience into
this project. I think really importantly they
have been delivering local successes some or all team
members are developing local
successes for bend in projects.
Legacy village involved three or four of those team members in
that project.
Eric wanted me to touch on efficiencies recognizing the
budget amount. We spent a considerable amount
of time negotiating the scope of work, working with consultant
actively over the past month and-a-half.
Focusing on trying to put
consulting team in best place across these different
deliverables with different team members.
Rebalancing roles, streamlining
staff working on the project. Those are all important.
Cost containment measures. Self-performing deliverables
growth management and communication and office of performance management.
City staff taking on more responsibilities and delivering
rather than consulting firm.
The form of engagement is really important.
That approach to engagement we
discussed to talk about multiple subjects will deliver
efficiencies. They are developing the tools.
We are expected to deploy them.
You will see they are here providing services.
They will be with us to train
tools to show up to different
events. Expectation the city
organization will take it beyond that.
Some kind of internal stuff that doesn't sound exciting.
It is really important in cost
containment and efficiency.
Data portal to share data to
leverage information and data,
analytics for city uses and better internal communication as well.
Also, there are elements we are
investing in things now that we will use later.
I think filling gaps that have
been in the organization no fault of the organization.
This is an opportunity to do some things now we will carry
forward in the coming years to
make it much more efficient and effective.
Some of the transportation and land use modeling tools bringing
to the project to use in the
project and carry through beyond
this for use in the monitoring
of the climate friendly equitable community projects.
This is a breakdown of contract amendment by the type of work.
You will see transportation stands out.
However when you sum up the
other bars you will see it is one-third transportation,
two-thirds other planning type activities.
Transportation receives close to $1 million worth of services.
Much of that in transportation
modeling for this phase.
Comprehensive plan came up in discussions.
It is a small bar.
That is because in phase one
city staff is going to do a lot of work in house.
We have begun that work.
Land capacity core deliverables,
growth planning urbanization
supportive services to contextualize this project and
make it meaningful and inform
comprehensive plan. Engagement in government without
that the project doesn't have
impact and connection with
community we hope for. Of course, project management and
contingency services.
Councilor riley asked me to add this slide.
this contract is for the first
phase of work. Run through the biennium.
Some work will be done in this biennium.
Others we are starting tasks
that will be completed in next
phases of work. Not clean line.
We are starting some work to budget for and contract for in
following phases. Work in this contract amendment
is first bullet points
points or dots '26-'27 timeframe identifying
future needs.
Major policy drivers, determining existing capacities
in the slide housing need, employment opportunities analysis as
as well as housing capacity analysis.
Big question.
What do we need?
In terms of the land needs
employment and housing is the
big question to answer.
From a deliverables standpoint.
>> nor detailed than this?
This is a lot. I
>> I am excited to talk about this.
I recognize I should reign myself in at this moment.
This is designed to help me discuss and answer your questions.
If you want me to cover it
briefly, I am happy to do that.
This is the focus of the project
in the first in this fiscal biennium.
We have mobilized tasks setting
up project management and
governance, data portal
underway, process selecting modeling tool for land use
transportation we will use for the project.
Get staff up and trained to run
that with the hope through this project that our staff can take
on stronger role in that. The framing portion of this is
work related to scenario planning we will bring to the
council in an AUGUST workshop which I think is scheduled or
getting close.
I will meet with the mayor to
talk for AUGUST workshop city
council probably off site to
make it more enjoyable than -- no offense to the table.
Something more comfortable and
relaxed for everyone. [Inaudible]
We are pointed towards that workshop.
That is the kickoff of the project.
It is going to be an exciting big learning opportunity and get
your input to drive our consideration of these subjects
as we move forward. From that framing figuring land
use.
Contextualized housing to tell
us how we taylor housing needs
type, location, characteristics
with particular focus underserved community members.
Nuts and bolts of planning on
landings inventory. Housing capacity.
That is the framing.
A little bit of education background city council guidance
and the core deliverables. >> this
this is a stop I am
step I -- step
I am excited about identifying
the goals, values, principles to how we are growing.
Working with the community to decipher what are those values
they have? What is the community thinking
for the subjects.
City council will adopt that vision.
That will be your responsibility in phase 2.
Phase one we begin that.
Kickoff, workshop, shortly there after we roll into visioning and
big public outreach effort.
That is detailed in the scope of work.
That community visioning also can influence deliverables.
The second phase deliverables
how to grow up and grow out. Strategize.
This is really getting more tactical with the city council
on couple different subjects. One transportation system.
We begin the plan update slowly and steadily in phase one of
this work.
Talking about system of goals, objectives, performance
standards.
How do you want to define
success how we rank evaluate our
system as we grow? Up establish those.
Inventories of our system and
existing conditions. How is the current system operating?
We will learn those things and
test efficiencies out of community visioning.
Adopting.
City council would adopted draft package one of contextualized
housing need as well as
builtable lands inventory and economic analysis.
Those are two adoption points.
Another form of engagement.
Imagine they are connected through this proposal.
we have higher level on visioning.
I would say we have
have more tactical engagement.
A system analysis specially and historically how the community
has come to be where it is.
Analysis of past patterns
practices discrimination.
Involves special analysis of underserved community members
and analyzing how to meet the various legal requirements and
have a framework for considering
equity in all of the deliverables.
Not just what is required but throughout project.
That influences communication engagement strategy which we
will finalize.
We will also be investing in online engagement tool new to
the city. We pull those together.
We begin focused engagement with stakeholders and different
members of community and smaller environments separate from
community visioning. We will bring those up.
After the city council workshop
we will begin our governance
structure which we talked about this is city council as well as
calling it the joint committee
working group at this point. Not committee of committees.
We will find a better name.
We had to move away from committee of committees.
I am happy to answer questions.
Issue summary has more detail
and recommended motion.
>> brian, questions?
Big project. >> motion.
>> I move to authorize contract
amendment with cascadia for city
of bend growth plan for phase 1
services in 25-27 biennium not
to exceed 273-9282 for a total
contract amount not to exceed
$2,898,459.
>> second. >> second by riley.
Favor. Opposed? Unanimous.
Thank you, brian.
>> item 12 now.
>> council is asked to adopt resolution eminent domain for
properties along nevroad as part
of the nevcorridor improvements
project.
-- neff corridor project. >> good evening.
I am eric. City engineer on the engineering
side of the house.
With me is todd johnson.
Senior project engineer for this project.
Revisit of the neff corridor resolution in DECEMBER we did
not have the legal descriptions with the project.
In addition to that further communication with business
owners on neff road.
Maintaining access to businesses
necessitated a couple other files just for temporary
construction easements to tie
them in and maintaining that
access to their properties. I understand council is familiar
with there project.
It is 10-foot path along neff.
It starts on the east side of piloted bay middle school and
running the full length of neff
down to eagle road.
Parcel on the screen 15 parcels.
The ones in yellow are newer ones.
Communication has happened with
these property owners.
also just identifying this
mechanism is a way for the city
to maintain schedule sent,
appraised values not close to
what property owners believe
taking or using property or nonresponsive.
It is a tool to maintain the project.
That is the resolution we are looking for council to make
tonight.
>> any questions? Multi-use path. All right.
>> move to adopt resolution
exercising power eminent domain in agreement cannot be reached
up to 15 parcels to construct the neff corridor and
authorizing the city manager to
take steps mess to implement res. >> all in favor.
Aye. Unanimous. Thanks, eric.
We will hospital back up to item
number 10. Council norris.
>> I am recusing these would have a financial impact on my employer.
I will be leaving.
>> are we talking about 10 and
11 together? Right.
>> adopt resolution to authorize
city to enter into clean water
state revolving fund loan agreement for oregon department
of environmental quality to finances detailia and windsor
sewer project not to exceed 290-0000.
Council is asked to authority
the contract with c bar l
development for construction of
azalia and windsor sewer project.
>> engineering department
presenting on construction project.
>> I am finance director and I
will talk about the loan.
>> since jason was here presenting at the last council
meeting I will skip history.
This is second part of the
selection that was selected
OCTOBER 2024.
Two projects areas north of reed
market and windsor drive is just
off north knott road.
We will be doing full pavement
restoration and traffic closures
with local access for both
areas.
1675 feet of sewer main.
21 service latterrals. Dotted properties signed
application for program.
The nondotted ones did not sign.
Windsor area 2305 feet.
We are looking to close broster house.
Full closure summer when school is out.
We do need to close that for construction of the sewer main
on that short stretch there.
We will do some public outreach with broad outreach prior to closure.
>> a question.
Good example.
The cul-de-sac. Will they will taking to the end
of that.
Those people haven't signed? >> no, we will stub north.
They will do application in the
future to connect to the manhole in the intersection of broster
house and windsor. >> they MISS Out?
>> do some have second chance? >> they have opportunity.
>> never designed for cities outreach.
that was not requested by neighbors.
They wanted to do themselves. They didn't want city to sign up.
That is the way it is structured.
Neighborhoods put together applications that is the way
they wanted the program.
>> budgeted with the grant now?
>> this is lower take on this property.
>> lower what? >> take
take rate. >> cull desack the windsor court?
>> no that is receiving. >> windsor court.
This one I don't recall the name. >> windsor court will get the main.
>> okay.
We will do one down there. >> okay.
>> I thought you are talking
about the white cul-de-sac.
>> no, I was asking about windsor.
>> everything in red is served. >> windsor court with the red
properties all get services.
>> I sounds like confusion of my
question. Without dots that didn't sign
will you go back to give them an opportunity or no?
>> all properties in red with
dots or not get sewer laterals
to property. Good opportunity to follow up on
your question from last time.
Out of 230 properties connected
to date. About 90 didn't sign did take
advantage of the connection.
>> project timeline. Community selection
october 2024.
Second part of the selection. Design 2025.
Looking to start construction mid or late APRIL this year and
be done by OCTOBER.
On the project budget $1.9 million low bid c bar l.
Total estimated project cost
just over $2 million.
>> funded by revolving fund loan
cwsrf.
Loan amount not to exceed $2.9 million.
With all other cwsrf loans it
will be amount to complete project loaned.
Final loan will be adjusted to amount drawn down.
This loan is eligible for
principle forgiveness up to 50%.
We will pay back 50% that
remains what we originally drew down. >> questions, council?
>> we have two motions 10 and 11.
>> move to adopt resolution
authorizing clean water loan
fund to finance in total loan
amount not to exceed 290-0000 in
form presented to council and
approved by environmental quality. >> all in favor. Aye.
>> next motion.
Move to authorize contract with
c before l development llc in
substantially form for azalia
and windsor sewer project in an
amount not to exceed $1,907,607.60.
>> moved mendez, second platt. In favor. Aye.
>> thank you. City manager's report.
>> I will be quick.
I mentioned in the council memo
about recycling program.
From the waste haulers looking in the bins.
I shared that with you.
Public service announcement.
Press releases from haulers.
I wanted you to know that is taking place.
We have hawthorne connection
franklin open house next week on
seventh at newberry hotel
4:30 P.M. To 6:30 P.M. APRIL 8 round table for
electrification at public works
campus 4:00 to 6:00 P.M.
We have had divertters installed and a lot of information is out
in the community.
Some of that is going to go in
the council memo. Factual information.
Giving you heads up to look for it.
If you get that in the community it
it is new for bend.
There will be reaction. We want to equip you with good information there.
I think that is it.
That is it. >> great.
We are adjourned. Thanks everybody. Live cc by aberdeen captioning.
1-800-688-6621.